Microsoft office project 2013 tutorial pdf free -
Office XP is incompatible with Windows 95 and earlier versions of Windows. Office XP received mostly positive reviews upon its release, with critics praising its collaboration features, document protection and recovery functionality, and smart tags; however, the suite's handwriting recognition and speech recognition capabilities were criticized and were mostly viewed as inferior to similar offerings from competitors.
As of May , over 60 million Office XP licenses had been sold. Microsoft released three service packs for Office XP during its lifetime. At a meeting with financial analysts in July , Microsoft demonstrated Office XP, then known by its codename, Office 10, which included a subset of features Microsoft designed in accordance with what at the time was known as the.
NET strategy , one by which it intended to provide extensive client access to various web services and features such as speech recognition.
Before the release of Office 10 Beta 2, there was speculation that Microsoft intended to rebrand the new product as "Office ," [22] "Office ," [22] "Office. NET" but unnamed sources stated that the company did not desire to do the same with Office 10, as the product was only partially related to the company's. NET strategy. Office XP Beta 2 was released to 10, technical testers in late The Custom Maintenance Wizard, for example, now allowed setup components to be modified after their installation, and the setup process of Office XP itself used a new version of Windows Installer.
Microsoft also terminated the product's support for Windows 95 and Windows NT 4. Office XP was released to manufacturing on March 5, , [8] and was later made available to retail on May 31, Microsoft released three service packs for Office XP throughout the product's lifecycle that introduced security enhancements, stability improvements, and software bug fixes; each service pack was made available as separate Client and Full File update versions. Full File updates did not require access to installation media and were intended for network administrators to deploy updates to Office XP users who installed the product from a server location; [31] [32] [33] users could also manually install Full File updates.
Service Pack 1 SP1 was released on December 11, , and included performance and security improvements, as well as stability improvements based on error reports from users.
Service Pack 2 SP2 , released on August 21, included all previously available standalone updates; some of the those previously released included cumulative security patches for Excel and Word to address potentially malicious code embedded in document macros. Earlier updates were designed to update only administrative images and fail when applied directly to clients. Service Pack 3 SP3 was released on March 30, , and included all previously released updates, as well as previously unreleased stability improvements based on feedback and error reports received from users.
SP3 does not require any earlier service packs to be installed. Office XP has a streamlined, flatter appearance compared to previous versions of Office. According to Microsoft, this change involved "removing visually competing elements, visually prioritizing items on a page, increasing letter spacing and word spacing for better readability, and defining foreground and background color to bring the most important elements to the front.
Excel and Word introduce smart tags , commands for specific types of text including addresses , calendar dates , personal names , telephone numbers , ticker symbols , or tracking numbers in documents. Excel and Word support extensible smart tags that allow developers and organizations to display custom commands related to specific information. The smart tags used by Word are also available in Outlook if the former is configured as the default e-mail editor.
The AutoCorrect and Paste Options commands in previous versions of Office have been updated to include smart tags that are shared among all Office XP programs. The AutoCorrect smart tag provides individual options to revert an automatic correction or to prohibit an automatic correction from occurring in the future, and also provides access to the AutoCorrect Options dialog box.
After the release of Office XP, Microsoft provided a repository for downloadable smart tags on its website. Office XP introduces a task pane interface that consolidates popular menu bar commands on the right side of the screen to facilitate quick access to them.
Word , for example, includes a task pane dedicated to style and formatting options. Users can switch between open task panes through the use of back and forward buttons; a drop-down list also presents specific task panes to which users can switch. The default Startup task pane is automatically available when users launch an Office XP program and presents individual commands to open an existing file, create a new blank file or one from a template , add a network location, or open Office Help.
The Search task pane includes individual Basic and Advanced modes and allows users to query local or remote locations for files. The Basic mode allows users to perform full-text searches , while the Advanced mode provides additional file property query options.
The Office Clipboard has been redesigned as the Clipboard task pane across all Office XP programs and can accommodate up to 24 clipboard items compared to 12 in Office Clipboard items provide a visual representation to help users distinguish different types of content. Access and Excel support exporting and importing XML. Users can also save Excel workbooks as XML spreadsheets.
Office XP introduces handwriting recognition in all Office programs, allowing users to write with a mouse or stylus instead of entering text by typing on a keyboard. Once installed, handwriting functionality is also available in Internet Explorer 5 and Outlook Express 5 or later.
The downloadable Tablet Pack for Office XP provided an extension for Windows Journal to reuse notes as Outlook items and to import meeting information from Outlook into notes. Speech recognition based on Microsoft Research technology is available for all Office XP programs, allowing users to dictate text into active documents, to change document formatting, and to navigate the interface by voice.
The speech recognition feature encompasses two different modes: Dictation, which transcribes spoken words into text; and Voice Command, which invokes interface features. Speech recognition can be installed during Office XP setup or by clicking the Speech option in the Tools menu in Word When installed, it is available as a Microphone command on the Language toolbar that appears in the upper-right corner of the screen lower-right corner in East-Asian versions of Office XP.
When launched for the first time, speech recognition offers a tutorial to improve recognition accuracy, which begins by providing instructions to adjust the microphone for optimal performance. Users can configure speech recognition settings, including pronunciation sensitivity in voice command mode, accuracy and recognition response time in dictation mode, and microphone settings through the Speech control panel applet.
The Regional and Language Options applet provides Language toolbar and additional settings. With Office XP, Microsoft incorporated several features to address reliability issues observed in previous versions of Office:.
Additionally, all Office XP programs provide options for users to digitally sign documents. When upgrading from a previous version of Office, Office XP retains the user's previous configuration.
The Custom Installation Wizard can prohibit the installation, use, or uninstallation of programs or features such as the Run from Network and Installed on First Use setup options. Finally, the Custom Maintenance Wizard has been updated to provide customization options to configure Office XP including user preferences and security settings. In an effort to curtail software piracy , Microsoft incorporated product activation technology into all versions of Office XP to prohibit users from installing a single copy of the software in a manner that violates the end-user license agreement EULA.
The EULA allows a single user to install one copy each on a primary device and a portable device such as a laptop. Users who make substantial hardware changes to an Office XP device may need to reactivate the software through the Internet or by telephone. Product activation does not require personally identifiable information.
Office XP introduced an optional subscription-based activation model that allowed consumers to annually license the product and receive incremental updates at a reduced price when compared with the cost of a full retail version. Microsoft originally intended to deliver the activation model to United States customers after the retail availability of Office XP on May 31, , but later decided to make it available to consumers in "a few select locations" instead, citing a more cautious delivery approach.
A new "Ask a Question" feature appears in the top-right corner of all Office XP programs and allows users to type natural language questions and receive answers without opening the Office Assistant "Clippy" or Office Help.
Additionally, Office Help has been updated to aggregate and display content from the Internet in response to a query. The Office Assistant is now disabled by default and only appears when Help is activated. The component products were packaged together in various suites.
Some of these editions were available as retail packages in either full or upgrade versions, others as full OEM versions for inclusion with new PCs, and still others as volume license versions that required no activation. All editions provided the core components of Word, Excel, and Outlook, and all editions except the Small Business edition provided PowerPoint.
Microsoft Office XP received mixed to positive reviews after its release. CNET praised the new collaboration and data recovery features, and stated that Office XP offered a "host of incremental improvements" over its predecessor, Office , but ultimately concluded that "most enhancements and additions are better suited for groups than individuals. While most assessments of Office XP were positive, the speech recognition feature was frequently criticized due to its inaccuracy and lack of advanced functionality.
CNET regarded it as "especially lame" because of its inability to recognize text editing commands such as "select the sentence" and because it required users to manually switch between command and dictation modes. From Wikipedia, the free encyclopedia. Version of Microsoft Office suite. These applications make up the Standard edition. Windows NT 4. List of languages. Main article: Smart tag Microsoft. If you want the file to open in the selected format after saving, select the Automatically view file after saving check box.
Select Browse to choose the location on your computer where you want to save the file. To make a PDF file from only some of the pages in your document, choose an option under Page range. Otherwise, make sure Document is selected. To create a set of bookmarks in the PDF file, select Create bookmarks using. Then, choose Headings or, if you added bookmarks to your document, Word Bookmarks.
If you want to include document properties in the PDF, make sure Document properties is selected. To make the document easier for screen-reading software to read, select Document structure tags for accessibility.
Bitmap text when fonts may not be embedded If fonts can't be embedded into the document, the PDF uses bitmap images of the text so that the PDF looks the same as the original document. Encrypt the document with a password To restrict access so only people with the password can open the PDF, select this option.
Open and copy content from a PDF with Word. Word opens the PDF content in a new file. You can copy any content you want from it, including images and diagrams. Give your file a name, if it doesn't already have one, then select Export. Note: When using Best for printing , the hyperlinks may not convert correctly.
This is a known issue in Word for Mac. When using Online Service , only font that Microsoft has the legal rights to can be used. If the documentation contains custom font, it will be substituted and may cause problems. This can be avoided by embedding the fonts into the document.
Benefits of embedding custom fonts. Some of your fonts can't be saved with the presentation. Then in the Explorer menu that opens you can name the PDF and choose where to save it and then select Save.
If you need more control over the options for your PDF, such as adding bookmarks, use the desktop app to convert your doc to a PDF. Vote for an idea, or share a new one in our suggestion box at word. When the PDF format file is viewed online or printed, it retains the format that you intended.
The PDF format is also useful for documents that will be reproduced using commercial printing methods. PDF is accepted as a valid format by many agencies and organizations, and viewers are available on a wider variety of platforms than XPS. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed. Important: Most modern web browsers can open and display a PDF file.
If you have an older operating system, however, you may need a PDF reader installed on your device such as the Acrobat Reader , available from Adobe Systems. In MS Project , you can have several number of sub-tasks under any higher level task.
These higher level tasks are called Summary Task. At an even higher level, they are called Phases. Remember because summary task is not a separate task entity but a phase of the project with several sub-tasks in it, the duration of the summary task is from the start of the first sub-task to the finish of the last sub-task.
This will be automatically calculated by MS Project. Of course, you can enter a manual duration of the summary task as well which could be different from the automatically calculated duration. MS Project will keep track of both but this can cause significant confusion. In most cases, you should ensure that there is no manually entered duration for any task you will be using as a Summary Task. If you would like to group Task 4 and Task 5 into a Summary Task 1. You can do it in two ways.
Method 1 Select the names of Task 4 and Task 5. Rename it to Summary Task 1. Method 2 You can click Task 4 row. You can rename the Task.
Here it is renamed as Summary Task 1. Now select Task 4 and Task 5. For example, Task 2 can start once Task 1 has finished. These dependencies are called Links. A Guide to the Project Management Body of Knowledge PMBOK Guide does not define the term dependency, but refers to it as a logical relationship, which in turn is defined as a dependency between two activities, or between an activity and a milestone.
In MS Project, the first task is called a predecessor because it precedes tasks that depend on it. The following task is called the successor because it succeeds, or follows tasks on which it is dependent. Any task can be a predecessor for one or more successor tasks. Likewise, any task can be a successor to one or more predecessor tasks. There are only four types of task dependencies, here we present them with examples.
Most used. One does not have to finish collecting survey response before starting the tabulation. Least used. Method 1 Select the two tasks you want to link.
In the following screenshot taken as an example, we have selected names, Task 1 and Task 2. Task 1 and Task 2 are linked with a Finish-to-Start relationship. A drop down box appears with all Tasks defined in the project. Choose the predecessor task. Click OK. Here I have chosen Task 3. All tasks get linked. To select non-adjacent tasks, hold down Ctrl key and select each task separately. Respect Links If you are in Manually Scheduled mode, any change in duration of the predecessor task will not reflect on Start date of Task 4.
Scheduling is controlled in two ways. Manual Scheduling: This is done to quickly capture some details without actually scheduling the tasks.
It calculates values such as task durations, start dates, and finish dates automatically. It takes into accounts all constraints, links and calendars. For example, at Lucerne Publishing, the new book launch plan has been reviewed by the resources who will carry out the work and by other project stakeholders. Although you expect the plan to change somewhat as you learn more about the book launch, you now have enough confidence in the overall plan to switch from manual to automatic task scheduling.
Converting Task to Automatic Schedule We have three different methods to convert a task to automatic schedule. Method 1 If you want to change the mode for a particular task, say Task 5 in the following example. Click on Task Mode cell in the same row. Then, click the down arrow to open a dropdown box, you can select Auto Scheduled. Method 3 To switch completely to Auto Schedule mode: Toggle the scheduling mode of the plan by clicking the New Tasks status bar at the bottom-left and then selecting Auto scheduling mode.
Go to File tab and click Options. They can be people, equipment, facilities, funding, or anything except labor required for the completion of a project task. Optimum Resource Scheduling is the key to successful project management. Travel expenses, food expenses, etc. For example, paint being used while painting a wall. Note: Be aware of the crucial difference between People and Equipment resources. People resources will have limited work hours, say 6, 8 or 12 hours. Equipment resources have different working capacities of 2, 8 or 24 hours and could have maintenance breaks as well.
Also note, that it is possible multiple people resources might be using one equipment resource, or one equipment might be accomplishing multiple tasks. Enter Work Resource Names You can enter resource names according to your convenience.
Click the cell directly below the Resource Name heading column. Enter Resources as an individual person, job function or group.
The resource is available full-time on each workday. If a resource does not represent an individual person but a job function, where a group of people with the same skill set can work on the task, we can enter larger Max Units to represent the number of people in the group. Click the Max. Units field for the Engineers resource. Press Enter. Units would mean you expect the resource capacity to be lower than a full-time resource. Click the cell directly below Resource Name heading column. Enter Resource as an individual or job function.
You can also enter overtime rates for work resources. Standard rates are calculated on per hour basis. Costs per use on the other hand are costs that do not vary with task. Cost per use is a set fee used up to complete a task. There are three types of resources: work, material, and cost. Like paint being used while painting a wall. People resources will have limited work hours say 6, 8 or 12 hours.
Equipment resources can have different working capacities of 2, 8 or 24 hours and could have maintenance breaks as well. Also note that it is possible multiple people resources might be using one equipment resource, or one equipment might be accomplishing multiple tasks. Cost resources do not use pay rates.
Remember cost per use and cost resources are two different things. Cost resources are financial cost associated with a task, like travel expenses, food expenses, etc. The cost value of cost resource is only assigned when you assign cost resource to a task. MS Project will not automatically apply overtime calculations. Click the cell directly below Resource Name heading column to create Resources. Click the Std. Rate field for each resource to costs in hourly default , daily, weekly, monthly and yearly rates.
In the following example, the resource Rasmus is left at zero. Click the Ovt. Rate field to enter overtime rates. Double-click the Resource, a Resource Information dialog box opens. Click on Notes tab. Hovering over it will make the note appear. Set Up Cost Resources You can use a cost resource to represent a financial cost associated with a task in a plan. Examples of cost resources are travel, food, entertainment and training.
So it is obvious that cost resources do no work on a task and do not affect scheduling of a task. Cost value of the cost resource is entered when assigning it to a task. Click the empty cell in the Resource Name column. Type Training and press the Tab Key. In the Type field, click the down arrow to select Cost.
MS Project — Assign Resources to Task MS Project Once the task and resource list are complete, resources need to be assigned to tasks in order to work on them. With MS Project you can track task progress, resource and tasks costs. Click the box below the Resource Name column for the task you need the resource to be assigned. From the dropdown, choose the resource name.
In the following screenshot as an example. You can also select multiple resources to work on a single task. Now click the Assign button. Double-click the Task Name. Click the Resources tab. Click the cell below the Resource Name column. Select the resource from the dropdown list. The window is split in two, Gantt Chart view and Task Form view below it. In the Task Form view, click under the Resource Name column and select the resource. We can also assign other material resources to the same task.
In the Gantt Chart view, you can also look at the project summary task, to note the duration, start and finish dates of the plan. In the following example, Assign Resources is the project summary task identified as Task 0.
MS Project — Track Progress MS Project Once your project plan is ready in MS Project, it becomes essential for a project manager to measure the actuals in terms of work completed, resources used and costs incurred and to revise and change information about tasks and resources due to any changes to the plans.
A Project Manager should not assume that everything is progressing according to plan and should always keep track of each task. Resistance to formal tracking of project management data is normal. You can overcome resistance to tracking by explaining your expectations, explaining the benefits of tracking, and training people to track the task themselves.
Save a Baseline To evaluate project performance you need to create a baseline against which you will compare the progress. One needs to save the baseline, once a plan is fully developed.
Of course, due to rolling wave planning or progressive elaboration needed to manage projects one can always add new tasks, resources, constraints and costs to the plan. Also note, it makes sense to save the baseline before entering any actual values such as percentage of task completion. These multiple baselines seem contrary to the definition of baseline. You want to develop separate baseline plans for risk response and recovery. You will see Baseline Gantt bars displayed together with the current Gantt bars.
Update the Baseline for the Entire Project This simply replaces the original baseline values with the currently scheduled values. Update the Baseline for Selected Tasks This does not affect the baseline values for other tasks or resource baseline values in the plan. Save Multiple Baselines You can save up to 11 baselines in a single plan.
The first one is called Baseline, and the rest are Baseline 1 through Baseline It can be used as a project marker. It is visually easy to see how off-track or on-track the project progress is. Because it only specifies dates, it is simple, clear and easy information.
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Namespaces Article Talk. Select OK when finished. In the Save As dialog box, in the File Name field, enter a name for the notebook. If the file size is more important than print quality, select Minimum size publishing online. On the File tab, choose Save As. To see the Save As dialog box in Project or Project , you have to choose a location and folder.
To see the Save As dialog box in Publisher or Publisher , you have to choose a location and folder. If you want to change how the document is optimized, select Change.
Select Options in Publisher or Publisher Select Print Options to make changes to the printing options for the document. To see the Save As dialog box in Visio or Visio , you have to choose a location and folder. If you want the file to open in the selected format after saving, select the Automatically view file after saving check box. Select Browse to choose the location on your computer where you want to save the file.
To make a PDF file from only some of the pages in your document, choose an option under Page range. Otherwise, make sure Document is selected. To create a set of bookmarks in the PDF file, select Create bookmarks using. Then, choose Headings or, if you added bookmarks to your document, Word Bookmarks. If you want to include document properties in the PDF, make sure Document properties is selected.
To make the document easier for screen-reading software to read, select Document structure tags for accessibility. Bitmap text when fonts may not be embedded If fonts can't be embedded into the document, the PDF uses bitmap images of the text so that the PDF looks the same as the original document. Encrypt the document with a password To restrict access so only people with the password can open the PDF, select this option.
Open and copy content from a PDF with Word. Word opens the PDF content in a new file. You can copy any content you want from it, including images and diagrams. Give your file a name, if it doesn't already have one, then select Export.
Note: When using Best for printing , the hyperlinks may not convert correctly. This is a known issue in Word for Mac. When using Online Service , only font that Microsoft has the legal rights to can be used. If the documentation contains custom font, it will be substituted and may cause problems. This can be avoided by embedding the fonts into the document. Benefits of embedding custom fonts. Some of your fonts can't be saved with the presentation.
Then in the Explorer menu that opens you can name the PDF and choose where to save it and then select Save. If you need more control over the options for your PDF, such as adding bookmarks, use the desktop app to convert your doc to a PDF.
Vote for an idea, or share a new one in our suggestion box at word. When the PDF format file is viewed online or printed, it retains the format that you intended. The PDF format is also useful for documents that will be reproduced using commercial printing methods.
PDF is accepted as a valid format by many agencies and organizations, and viewers are available on a wider variety of platforms than XPS. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed.
Important: Most modern web browsers can open and display a PDF file. If you have an older operating system, however, you may need a PDF reader installed on your device such as the Acrobat Reader , available from Adobe Systems. Edit or make changes to a PDF file. Create accessible PDFs. To see step-by-step instructions, select an Office program from the drop-down list. Which Office program are you using? Open the table or report you want to publish as a PDF.
In the File Name field, type or select a name for the document.
